Opportunity Information: Apply for PDS SUDAN NOFO FY2023 01
The U.S. Mission to Sudan, through the U.S. Embassy in Khartoum, is offering grant funding under the U.S. Ambassadors Fund for Cultural Preservation (AFCP) to support projects that protect and preserve cultural heritage in Sudan. This is a discretionary grant opportunity (CFDA 19.025; Funding Opportunity Number PDS SUDAN NOFO FY2023 01) focused on tangible and intangible heritage preservation, with Round 1 submissions due by Tuesday, December 20, 2022 at 23:59 Khartoum local time. Late submissions are not accepted, and any eventual awards are contingent on the availability of FY 2023 funds. The Embassy encourages interested organizations to contact its Public Affairs Section early to discuss project ideas and requirements.
The core purpose of the AFCP program is to fund practical preservation work that safeguards cultural heritage that is at risk. Supported project types include preservation of archaeological sites, historic buildings and monuments, museum collections, and living traditions and traditional cultural expression such as indigenous languages and crafts. The opportunity is geared toward hands-on heritage protection activities that address real preservation needs and threats. Examples of eligible activities include anastylosis (reassembling a site using its original parts), conservation treatments to address damage or deterioration, consolidation to reconnect structural or material elements, documentation (analog or digital) of current conditions and significant features, inventories of objects/sites/traditions, preventive conservation to mitigate ongoing threats, restoration (generally for fine arts, decorative arts, and historic buildings when appropriate), and stabilization to reduce active physical disturbance or further loss.
The competition uses a two-stage selection process. In the first stage, applicants submit a short concept note rather than a full proposal. The concept note must clearly convey the idea, objectives, and why the project matters, allowing the Embassy and the Cultural Heritage Center within the Bureau of Educational and Cultural Affairs (referred to as "the Center") to screen for fit and feasibility before requiring a full application. After reviewing eligible concept notes, the Embassy, in consultation with the Center, will invite selected applicants to develop and submit full proposals. This means that submitting a strong, well-scoped concept note is the key gatekeeper step to move forward in the competition.
Concept notes are expected to include several specific elements. Applicants must provide basic project information, including a working title, the proposed project duration (up to a maximum of 60 months), the location or specific site, and a cost estimate stating the amount requested from AFCP in U.S. dollars. They must also describe the project implementer (who will carry out the work) and demonstrate credibility and capacity. In addition, the concept note should include a scope of work that explains the preservation goals and any broader community or host-country benefits, such as local capacity-building, improved stewardship, or community engagement, and should also explain the significance of the site/collection/tradition and the consequences of inaction (what would be lost, and what preservation contributes locally and/or globally). To help reviewers understand urgency and condition, applicants must attach five high-quality digital images (JPEG) or audiovisual files that show the heritage asset and its current state (for example, structural collapse, water damage, or other visible risks). Concept notes are submitted by email to KhartoumEmbassyGrants@state.gov.
Eligibility is limited to reputable, accountable, non-commercial entities with the demonstrated ability to manage cultural preservation projects and comply with grant requirements. Eligible implementers include non-governmental organizations, museums, educational institutions (public, private, and state-controlled institutions of higher education), ministries of culture, and similar organizations. U.S.-based educational institutions and organizations that qualify under IRS 501(c)(3) are also eligible, and the opportunity listing also includes nonprofits without 501(c)(3) status and certain other eligible applicants as described in the source data. Individuals and commercial entities are not eligible, and prior recipients that failed to meet earlier AFCP objectives or reporting requirements are not eligible for new awards.
Funding details provided in the opportunity include an award ceiling of $500,000. While the notice references expected awards, the specific number is not clearly stated in the provided text. The program also makes clear that publishing the funding opportunity does not guarantee an award. The U.S. government and the Center reserve discretion to waive certain formalities and to reduce, revise, or increase scopes and budgets depending on program needs and available funds.
The program has strict ineligibility rules, and proposals that request support for prohibited activities or costs can be deemed ineligible. AFCP will not fund preservation or purchase of privately or commercially owned cultural property (including property planned for transfer to public ownership if the transfer is not complete at the time of application). It generally does not support natural heritage preservation unless there is a clear cultural heritage connection. It does not fund preservation of hominid or human remains, news media archives, or published materials that are available elsewhere. It does not support curriculum or classroom educational material development, archaeological excavations or exploratory surveys conducted for research purposes, or standalone historical research unless that research is clearly necessary and integral to a preservation project. It also does not fund acquisition of new exhibits or collections for museums, construction of new buildings or additions, or permanent coverings over sites. Other prohibited activities include commissions of new commemorative art/architecture, creating or modernly adapting traditional performances, producing replicas or conjectural reconstructions of lost sites/objects, relocating cultural sites, or removing cultural objects or site elements from the country for any reason. Digitization is not funded unless it is part of a broader, clearly defined conservation/documentation/public diplomacy effort. Likewise, conservation plans or studies are not funded as standalone efforts unless they are components of a larger project that will implement the study results. Finally, AFCP funds cannot be used for cash reserves, endowments, revolving funds, or fundraising campaign costs, and all funds must be spent within the award period (up to five years).
Overall, this opportunity is best suited for organizations that can present a clear, feasible preservation intervention for a significant Sudanese cultural heritage resource, demonstrate urgency and impact with strong visual evidence, and show they have the technical and managerial capacity to complete the work within the program timeframe and compliance expectations.Apply for PDS SUDAN NOFO FY2023 01
- The U.S. Mission to Sudan in the arts sector is offering a public funding opportunity titled "U.S. Ambassadors Fund for Cultural Preservation Grants Program" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.025.
- This funding opportunity was created on 2022-12-01.
- Applicants must submit their applications by 2022-12-20. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $500,000.00 in funding.
- Eligible applicants include: Public and State controlled institutions of higher education, Nonprofits having a 501 (c) (3) status with the IRS, other than institutions of higher education, Nonprofits that do not have a 501 (c) (3) status with the IRS, other than institutions of higher education, Private institutions of higher education, Others.
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AFCP Sudan (U.S. Embassy Khartoum) Grant Opportunity FAQs
1) What is this funding opportunity?
This is a discretionary grant opportunity offered by the U.S. Mission to Sudan through the U.S. Embassy in Khartoum under the U.S. Ambassadors Fund for Cultural Preservation (AFCP). It supports projects that protect and preserve cultural heritage in Sudan.
2) What are the CFDA and Funding Opportunity Number for this grant?
The CFDA number is 19.025. The Funding Opportunity Number is PDS SUDAN NOFO FY2023 01.
3) What is the main purpose of AFCP funding in Sudan?
The core purpose is to fund practical, hands-on preservation work that safeguards cultural heritage at risk, focusing on real preservation needs and threats to tangible and intangible heritage.
4) What types of cultural heritage projects are supported?
Supported project types include preservation of archaeological sites, historic buildings and monuments, museum collections, and living traditions and traditional cultural expression such as indigenous languages and crafts.
5) What are examples of eligible preservation activities?
Examples of eligible activities include:
- Anastylosis (reassembling a site using original parts)
- Conservation treatments to address damage or deterioration
- Consolidation to reconnect structural or material elements
- Documentation (analog or digital) of current conditions and significant features
- Inventories of objects, sites, or traditions
- Preventive conservation to mitigate ongoing threats
- Restoration (generally for fine arts, decorative arts, and historic buildings when appropriate)
- Stabilization to reduce active physical disturbance or further loss
6) What is the application process?
The competition uses a two-stage process. Stage 1 requires a short concept note (not a full proposal). After review, the Embassy (in consultation with the Cultural Heritage Center in the Bureau of Educational and Cultural Affairs) will invite selected applicants to submit full proposals in Stage 2.
7) Why is the concept note important?
The concept note is the key screening step for fit and feasibility. Only applicants whose concept notes are selected will be invited to submit a full proposal.
8) When is the Round 1 concept note deadline?
Round 1 submissions are due by Tuesday, December 20, 2022 at 23:59 Khartoum local time.
9) Are late submissions accepted?
No. Late submissions are not accepted.
10) Where do applicants submit the concept note?
Concept notes must be submitted by email to KhartoumEmbassyGrants@state.gov.
11) What basic project information must be included in the concept note?
Concept notes are expected to include basic project information such as a working title, proposed project duration (up to a maximum of 60 months), the location or specific site, and a cost estimate stating the amount requested from AFCP in U.S. dollars.
12) What must the concept note say about who will carry out the work?
Applicants must describe the project implementer and demonstrate credibility and capacity to carry out the preservation work and manage grant requirements.
13) What should be covered in the scope of work?
The scope of work should explain the preservation goals and any broader community or host-country benefits (such as local capacity-building, improved stewardship, or community engagement).
14) How should applicants address significance and urgency?
Concept notes should explain the significance of the site, collection, or tradition and the consequences of inaction (what would be lost), as well as what preservation contributes locally and/or globally.
15) Are images or audiovisual files required with the concept note?
Yes. Applicants must attach five high-quality digital images (JPEG) or audiovisual files showing the heritage asset and its current condition and risks (for example, structural collapse, water damage, or other visible threats).
16) What is the maximum project duration?
The proposed project duration may be up to a maximum of 60 months (five years).
17) What is the maximum award amount?
The award ceiling is $500,000.
18) How many awards will be made?
The notice references expected awards, but the specific number of awards is not clearly stated in the provided information.
19) Does publishing the funding opportunity guarantee an award?
No. Publishing the funding opportunity does not guarantee an award.
20) Are awards guaranteed if a concept note is invited to submit a full proposal?
No. An invitation to submit a full proposal is part of the competitive process and does not guarantee funding.
21) Are awards contingent on anything?
Yes. Any eventual awards are contingent on the availability of FY 2023 funds.
22) Who is eligible to apply?
Eligibility is limited to reputable, accountable, non-commercial entities with demonstrated ability to manage cultural preservation projects and comply with grant requirements.
23) What types of organizations are eligible implementers?
Eligible implementers include non-governmental organizations, museums, educational institutions (public, private, and state-controlled institutions of higher education), ministries of culture, and similar organizations. U.S.-based educational institutions and organizations that qualify under IRS 501(c)(3) are also eligible. The opportunity listing also includes nonprofits without 501(c)(3) status and certain other eligible applicants as described in the source data.
24) Are individuals eligible to apply?
No. Individuals are not eligible.
25) Are commercial entities eligible to apply?
No. Commercial entities are not eligible.
26) Can prior AFCP recipients apply again?
Prior recipients that failed to meet earlier AFCP objectives or reporting requirements are not eligible for new awards.
27) Does the Embassy recommend contacting them before applying?
Yes. The Embassy encourages interested organizations to contact the Public Affairs Section early to discuss project ideas and requirements.
28) Will AFCP fund preservation of privately or commercially owned cultural property?
No. AFCP will not fund preservation or purchase of privately or commercially owned cultural property, including property planned for transfer to public ownership if the transfer is not complete at the time of application.
29) Will AFCP fund natural heritage preservation?
Generally, no. Natural heritage preservation is not supported unless there is a clear cultural heritage connection.
30) Will AFCP fund preservation of human remains?
No. AFCP does not fund preservation of hominid or human remains.
31) Will AFCP fund news media archives or published materials?
No. AFCP does not fund preservation of news media archives or published materials that are available elsewhere.
32) Will AFCP fund curriculum development or classroom educational materials?
No. AFCP does not support curriculum or classroom educational material development.
33) Will AFCP fund archaeological excavations or exploratory surveys?
No. AFCP does not support archaeological excavations or exploratory surveys conducted for research purposes.
34) Will AFCP fund standalone historical research?
No. Standalone historical research is not supported unless the research is clearly necessary and integral to a preservation project.
35) Will AFCP fund acquisition of new museum exhibits or collections?
No. AFCP does not fund acquisition of new exhibits or collections for museums.
36) Will AFCP fund construction of new buildings or additions?
No. AFCP does not support construction of new buildings or additions.
37) Will AFCP fund permanent coverings over archaeological sites?
No. AFCP does not fund permanent coverings over sites.
38) Will AFCP fund commemorative art or new architecture?
No. AFCP does not support commissions of new commemorative art or architecture.
39) Will AFCP fund modern adaptations of traditional performances?
No. AFCP does not support creating or modernly adapting traditional performances.
40) Will AFCP fund replicas or reconstructions of lost sites or objects?
No. AFCP does not support producing replicas or conjectural reconstructions of lost sites or objects.
41) Will AFCP fund relocating cultural sites?
No. Relocating cultural sites is prohibited.
42) Can AFCP funds be used to remove cultural objects or site elements from Sudan?
No. AFCP does not support removing cultural objects or site elements from the country for any reason.
43) Is digitization eligible for funding?
Digitization is not funded unless it is part of a broader, clearly defined conservation, documentation, or public diplomacy effort.
44) Are conservation plans or studies eligible as standalone projects?
Generally, no. Conservation plans or studies are not funded as standalone efforts unless they are components of a larger project that will implement the study results.
45) Can AFCP funds be used for endowments, cash reserves, or fundraising?
No. AFCP funds cannot be used for cash reserves, endowments, revolving funds, or fundraising campaign costs.
46) When must grant funds be spent?
All funds must be spent within the award period, which can be up to five years.
47) Can the U.S. government adjust the project scope or budget?
Yes. The U.S. government and the Cultural Heritage Center reserve discretion to waive certain formalities and to reduce, revise, or increase scopes and budgets depending on program needs and available funds.
48) What kind of projects are best suited for this opportunity?
This opportunity is best suited for organizations that can propose a clear and feasible preservation intervention for a significant Sudanese cultural heritage resource, demonstrate urgency and impact with strong visual evidence, and show technical and managerial capacity to complete the work within the allowable timeframe and compliance expectations.
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